This section summarises the detailed work plan for the 2004/05 financial year. This work plan is based on making additions to the existing functionality to bring it into line with existing business processes, or to make changes to bring it into line with changes proposed in business processes.
These changes for the 2004/05 financial year have been identified as the most important within Corrections for improving business operation, and also reducing organisational risk. Some of the priorities have been set in the manner below to reflect the refinement of business processes around Case Management that will occur in the 2004/05 year, and will be developed in 2005/06 and beyond.
Capital for this year has already been allocated as part of the IT work programme however has not been committed pending the outcome of this review.
Costs cover development, staff, secondees (but not backfill costs), and implementation.
The implementation of this work plan in terms of both content and timing will be governed by the business resource availability within Corrections for the definition of business requirements. These resources cannot be replaced by external resources, and are impacted by other demands within the Department (i.e. other business demands or legislative change). The approach to IOMS development is that critical business functions take priority over the system development, and if there is a resource constraint then system development may be impacted.
Descriptions of the development requirements in each area for development are listed below.
Note that much of this functionality already exists and what is covered in these descriptions is refinement of the functionality.
Refer to the following documents for full details:
IOMS Review Project IOMS Review - Gap Analysis version 1.1 dated 21 May 2004
IOMS Review Project IOMS Review - Futures version 1.0 dated 13 May 2004
Include HRX register functionality in IOMS (currently an alert in IOMS with details recorded external to the system)
Record NZQA statistics and print Certificate of Achievement
Include payroll functionality, attendance and achievement reporting and links to Trust Accounting to enable automatic crediting to offender’s account
Review functionality to improve usability and performance and fix existing faults around hours recording, allocation and reporting.
Refine and link all applicable PRNs to ensure integrity of calculation
Include OWR register functionality in IOMS (currently an external system)
Replace current standalone systems by incorporating functionality into IOMS.
Review functionality to improve minor usability and performance issues
Review functionality to improve usability and performance, and amend values of some lookups. Link to other IOMS functionality for efficiency.
Review functionality to improve usability and performance and include the following functionality:
Fix existing view fault and enable more specific capture of staff hours:
Review and enhance functionality to reflect current business processes and update CMS interface validations.
Revisit what offender information is captured to ensure it continues to be fit for purpose.
Update validations and existing business rules to reflect current business processes, and include functionality to capture Psych Services contribution to the sentence plan electronically.
Review functionality to improve usability and performance, and create links between:
Streamline Non-Association Orders screen.
Review and enhance functionality to reflect current business processes and fix existing faults.
Review functionality to improve usability and performance and update list values.
Review functionality to improve usability and performance, particularly when the programme course or employment shift details are changed, and fix existing faults.
Include Misconducts functionality in IOMS (currently a manual process).
Include Exhibits functionality in IOMS (currently a manual process).
Include re-developed security classification system for inmates.
Establish and define business requirements and policy for a Case Management System.
Provide users with access to a spell checker and rich text formatting within IOMS while entering free-text report content in additional fields.
Review and re-define standard navigation .
There is limited document management functionality in IOMS.
Full document management functionality is being developed separately of IOMS. This will be integrated into IOMS as part of that project.