Check IOMS
Before beginning the reparation report, IOMS should be checked to see if the offender's details have already been entered.
If they have not been entered, then:
- arrange for the appropriate staff to enter them, or
- enter them.
Note: If the offender has previous convictions, the offender's details may already be in IOMS. Check to ensure they are up to date.
Departmental records check
All departmental records must be checked as follows:
- all court documents, including the victim impact statement
- if the offender has been, or is presently subject to a reparation sentence, the relevant information on their payments schedule from the court or from CPPS records, and
- check if the offender has been referred to a restorative justice process.
Reference: Restorative Justice Conferences.
Tasks to be completed
The court officer or the court servicing team should ensure that the following tasks are completed.
- Obtain the necessary papers and information:
- previous conviction list
- police summary of facts
- any information held by the police on the reported damage or loss (as stated by the victim)
- report cover sheet
- statement of means (if available)
- victim impact statement (if applicable and available), and
- names and addresses of victim(s) and any co-offender(s).
- Note all the relevant details where the judge also remands the offender for a PSR.
- If the offender is remanded in custody, where possible obtain relevant information from them before they are taken to a prison.
- If the offender is remanded on bail, instruct them to report to a designated CPPS service centre.
Note: If there is no probation officer available in court, the registrar is responsible for:
- instructing the offender to report to a designated CPPS service centre, and
- dispatching all papers, where appropriate, including the victim impact statement, to the CPPS service centre.
