F. Finalising the Report

1

Complete each section of the report.

2

Attach all the appropriate documents, including an appendix for CD/HD if canvassed.

3

Submit for review by service manager, senior probation officer or delegated person.

4

Finalise the report in IOMS.

5

Complete the Offender Information Report (OIR).

6

Ensure the offender has the opportunity to receive a copy of the report before sentencing and advise if there are inaccuracies in the report.

7

Make copies of the report and distribute according to the guidelines contained in this volume.

For more information, go to Distribution of Reports.

8

Present the report to court within the required timeframe.

9

Make any specific arrangements for HD or CD.

For more information, go to Canvassing HD or CD with the Offender.

10

If the offender is:

• under the age of 17 years, and
• appearing in the district, crown or high court jurisdiction, and
• may become subject to a term of imprisonment,

then inform the Prison Services national office either by email or phone. If you have any difficulty contacting the appropriate person in the Prison Services, contact the CCPS operations helpdesk for advice.