Conducting the Initial Induction Interview at First Report In

Introduction

This topic outlines the procedure for inducting an offender into any sentence, including community detention, at their initial report.

Steps to take

Follow these steps using the CD6 Induction Checklist when the offender reports within the timeframes of their sentence/release.

Step	Action
1	Establish the identity of the offender, and confirm that he or she is the person named on the order/licence.
2	Check that there are no literacy or communication problems that may make the induction interview difficult for the offender. If such problems are found, it may be necessary to terminate the interview and reschedule with appropriate support.
3	Explain the purpose of the interview.
4	Using the serving time in the community booklet, explain: the boundaries of confidentiality information sharing between agencies, and the offender's rights and responsibilities.
5	Confirm the offender's details: name address telephone numbers ethnicity date of birth place of birth employment, and contact details of significant other(s), and update any changes in IOMS under offender details.
6	Confirm that the offender has a copy of the order/licence. If not, refer to the CPPS copy and ensure the offender leaves with a photocopy of the order/licence.
7	Explain the requirements of the licence, and outline the consequences of non-compliance. Notes: If the offender is subject to more than one sentence, ensure the offender understands the requirements of the standard and special conditions of each sentence. Standard conditions vary between sentences.
8	If there is no order/licence, check that the offender has a copy of the court order/licence. If not, check: the details of sentencing with the offender for any other active, concurrent or cumulative sentences IOMS for sentence details if a copy of the court order/licence is held in the office, and with the court that the order was served. If not, arrange for the order to be served.
9	Undertake the safety screening questions, or review the offender's answers to earlier safety screening questions. If any safety concerns are highlighted, consult with the service manager and consider referral for a specialist safety assessment or to agencies in the community. Reference: Safety screening questions. (Please refer to the related links section on this page).
10	If the offender identifies any reintegrative needs that need immediate attention, take appropriate action to address them. These may include: accommodation access to a bank account access to a benefit, and/or victim issues.
11	Take the next steps in accordance with: the first report in additional tasks for community detention outlined in the following chapter, and the specific sentence/order induction if the offender is also subject to another sentence.

Explain to the offender

Issues to be explained to the offender include:

the consequences of disclosing further offending
who we share information with, and under what circumstances
how we monitor response to special conditions - in particular treatment and counselling
limits to privacy during home visits, and
their rights to access any information CPPS may have on file about them.

Note: For home detention (HD) or residential restrictions (RR) on parole, initial induction will occur at the offender's address.

Ongoing barriers to participation

It may be necessary to terminate and reschedule the interview if the offender is unable to participate in the induction interview because the offender:

has a language barrier
has a disability, or
has any other communication barrier that prevents them from:
- understanding the induction information, or
- completing the induction procedures.

Issue the offender with an ITR to report at a later date and record in the offender's case notes why the induction interview was terminated.

Take any necessary action to ensure that the interview can be completed successfully at that later date. Examples could include finding an interpreter, or support person, who can attend the rescheduled interview.

Temporary barriers to participation

It may be necessary to terminate and reschedule an interview because the offender is:

under the influence of alcohol or other drugs, or
in an emotional state.

If an offender is in an extremely emotional state:

assess risk of harm (see next topic) and refer to specialised services as appropriate
issue the offender with an ITR to report at a later date, and
record in IOMS casenotes why the interview was terminated.

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