Notifying EM Company of Changes in Offender Circumstances

Introduction

This topic outlines information about, and the processes for, notifying the electronic monitoring company of changes in offender circumstances for offenders on CD.

When to notify

The monitoring company should only be notified of changes in offender circumstances if:

an application for variation or cancellation has been lodged and approved by the court
a temporary curfew address has been approved pending the outcome of an application for variation or cancellation, or
an application for cancellation of CD has been lodged and approved by the court.

All notification should be made via email utilising the appropriate form (see below for details).

Curfew address variations

If an application for variation of the offender's curfew address is made, then the probation officer or senior community work supervisor should carry out the tasks outlined in the following table to notify the monitoring company.

If an application for variation of the curfew address is made and...

then...

a temporary curfew address has been approved that is within the same CPPS area, or
the application has been granted and the new curfew address is within the same CPPS area

advise the monitoring company of this change using the CD2 Change of Details Notification.

Note: In this case it is generally expected that the existing EM equipment will be moved by CPPS to the new curfew address.

a temporary curfew address has been approved in a new CPPS area, or
the application has been granted and the new curfew address is in a new CPPS area.

de-install and recover the existing EM equipment
advise the monitoring company using the CD4 EM Equipment Return form, and
forward a CD1 New Start Notification to the monitoring company with the new curfew address.

When filling out both forms ensure that it is clear that the requests relate to a curfew address variation.

Note: In this case it is expected that:

the existing equipment is returned to the monitoring company and
new equipment is sent to be installed at the new curfew address.

This may not always be necessary if the new curfew address is in close proximity despite being in a new CPPS area.

Note: The procedures for installing EM equipment and de-installing and recovering EM equipment should be followed.

References:

Volume 3B, Part II, Chapter 6, Installation and Setup of Electronic Monitoring Equipment, and
Volume 3B, Part VI, De-installation and Recovery of Electronic Monitoring Equipment. (Please refer to the related links section on this page).

Curfew period variations

If an application for variation of the offender's curfew period is made and granted by the court, then the probation officer or senior community work supervisor should ensure that the monitoring company is advised of this by using the CD2 Change of Details Notification.

This should be forwarded to the monitoring company within two working days of the change.

Cancellation of CD

If an application for cancellation of CD is made and approved by the court, then the probation officer must de-install and recover the EM equipment. Once this is done, the monitoring company should be notified using the CD4 EM Equipment Return form.

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