Introduction
This topic notes the three key types of information held in IOMS:
- sentence/order
- personal, and
- administration.
Note: Information on offenders on the police Witness Protection Programme is not kept in IOMS. If an offender is on this scheme, contact the operations help desk for advice on the management and maintenance of information.
Sentence information held
IOMS holds the following information about the offender's sentence/ order:
- court record number (CRN)
- length of sentence (in hours, days, months or years)
- any other sentences imposed
- court of sentence
- date of sentence
- details of offender's previous convictions and sentences (if any)
- offence type (for each conviction)
- special conditions
- type of sentence, and
- allocated staff member and service unit.
Personal information held
IOMS holds the following personal information on all offenders:
- Individual identities, consisting of:
- personal record number (PRN)
- driver's licence number (if any)
- name, and
- aliases.
Note: If the offender has been entered in the electronic offender warning system (OWS), a flag will appear on the offender header IOMS.
- Personal details (if available), consisting of:
- address
- marital status
- telephone number
- date of birth
- ethnicity
- gang affiliations
- language
- dependants
- skills and interests
- offender contact person
- RoC*RoI score
- gender
- occupation
- alerts
- physical description, and
- financial status.
Administrative information held
IOMS holds the following administrative information on all offenders on a sentence/order:
- date of termination, and
- type of termination of sentence (after termination) such as:
- terminated - due date
- CW hours completed
- re-sentenced on original offence
- cancelled by subsequent sentence
- recalled
- fine paid
- cancelled by court/other
- discharged by court
- successful appeal against conviction
- successful appeal against sentence
- rehearing granted
- offender died, and
- offender deported.
Legislative references
Information held on IOMS is governed by a number of statutes, including the:
