Recording Decision-making and Action Taken

Introduction 

Recording the evidence for recall action relates not only to the application for recall itself, but also to the decision process about whether or not to recall.

Records need to:

• demonstrate that recall action has been considered in every case where grounds for recall exist, and
• include the rationale for the decision.

Evidence recall considered 

Evidence that recall has been considered should include:

• specific comments on the possible grounds for recall
• specific comments detailing the rationale for any decisions made, with supporting evidence of the following, in IOMS casenotes and offender plan review:
  - further convictions
  - further court appearances
  - facts of non-compliance, and
  - incidents of problematic behaviour
• information received from police or others, and
• reports from residential programme or programme provider about incidents.

All supporting documents, police summary of facts, pre-sentence reports, etc. must be placed in the offender's file.

Note:  In the case of a life parole recall, the operations adviser will request the required information from the probation officer and following any hearing, will advise the outcome and forward any documentation for the offender file.

Evidence recall action taken 

Evidence that recall action has been taken should include:

• the application for recall lodged with full documentation:
  - accurately and comprehensively completed, and
  - presented on time
• the offender plan review and IOMS casenotes completed
• the application management tab completed/updated
• the recall application and affidavit copied and pasted into IOMS casenotes
• the progress of recall application tracked and recorded in IOMS casenotes
• the outcome of recall noted in IOMS and on file, and
  all documents filed in the offender file.