Monitoring and Reporting on Offender's Compliance

Introduction

This topic covers procedures and guidelines for monitoring and reporting on the offender???s compliance with the offender plan.

Probation officer tasks

When the offender reports, provide them with:

feedback
support
motivation, and
pro-social modelling.

What is monitored

Monitor the following offender details:

employment contact (or confirmation of employment details)
offender???s address
progress against the offender plan, and
any current or emerging risk issues.

Note: If any special conditions are to be met outside CPPS by another agency, adherence to those conditions is monitored through contact with the programme provider/agency.

Record keeping

Keep the following records of all monitoring and assessments up to date:

any changes to the offender???s details as a result of monitoring
any new information, including all offender details, addresses, phone numbers, contact people, etc., and
IOMS casenotes recording all contact with the offender???s:
- employer
- programme facilitator, sponsors, groups or people providing services to the offender, and
- significant others.

Steps to take

Follow these steps to monitor and report on how an offender is complying with their offender plan.

Note: Enter casenotes against the sentence in IOMS after each step.

Step	Action
1	Maintain regular contact with, and obtain feedback from, others involved with the offender???s plan, e.g. programme facilitators support people, including family/wh??nau agency liaison people, and if applicable, the senior community work supervisor/ probation officer who is managing a concurrent sentence. Note: Ensure that sponsors, agencies and facilitators are aware that they must notify the supervising probation officer promptly of: failure to attend, or any concerns identified regarding the offender (e.g. risk to self or others).
2	Does the offender comply? If yes, provide positive feedback to the offender, and consider incentives, such as early cancellation (if applicable). If no, go to step 3.
3	Take enforcement action as follows: determine the: nature and level of non-compliance status of concurrent sentences, and enforcement action required review the offender plan, and take appropriate enforcement action. Note: If uncertain as to the appropriate action to take, discuss with a senior probation officer or service manager.

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