Roles and Responsibilities

Introduction

This topic outlines the roles and responsibilities in the administration of community work (CW) agency funding.

SCWS/Probation officer

The SCWS/probation officer provides the agency with:

• information sheets about the funding
• a ‘Community Work Agency Funding Application’ form.

Service manager

The service manager can assist the area manager with the application process by confirming the agency has:

• been assessed and approved as an agency with CPPS
• a current annual review
• no outstanding issues that may compromise the integrity of the sentence or the Department.

Area manager

The area manager:

• is responsible for the application process and ensures the approval and distribution of resources or grants are managed with integrity and based on sound judgment using the information provided
•  makes decisions about funding applications
• ensures that the area spreadsheet is maintained and updated to accurately reflect expenditure from the funding pool.

Business Information and Planning (BIP)

BIP is responsible for:

• maintaining the area spreadsheet
• managing the expenditure from the area cost code and providing regular updates to the area manager to ensure that overspending from this fund does not occur
• paying monetary grants into the agency’s account
• placing the orders with suppliers (such as Blackwood Paykels, CIE) 
• ensuring that any invoices and or reimbursements are processed accordingly.