Sentence Completion Report

This topic outlines the procedure for preparing a sentence completion report.

A sentence completion report must be prepared for all offenders subject to CW.

The following table outlines the steps to take to prepare the sentence completion report for CW.

Step	Action
1	When the offender is due to complete 75% of their CW hours, send them a written instruction to report (ITR) directing them to report to the service centre for interview. Note: In the case of centre-based placements, schedule the interview for the end of the offender’s usual CW day.
2	Complete file review focussing on compliance issues.
3	Determine: whether the offender will be continuing to serve any concurrent sentence(s) after the completion of CW, or whether any other concurrent sentence(s) will terminate on the same date. Make appropriate arrangements with other staff supervising those sentences.
4	Interview offender at the community work centre (CWC) in accordance with the ITR sent to the offender. Discuss their compliance with their sentence and suitability for further CW should they re-offend. Conclude interview with offender. Note: Ensure that the time taken for the sentence completion interview is recorded against CW hours in IOMS.
5	Prepare the sentence completion report using the CW6 Sentence Completion Report Template. Copy and paste the completed report into IOMS casenotes.
6	Finalise the sentence completion report with the offender. Reference: Volume 3a, Part IV, Chapter 6, Sentence Completion. ( please refer to the related links section on this page)

Note: Information about conducting a file review, interviewing the offender and writing the report is outlined below.

Before preparing the sentence completion report, a thorough review of the offender’s CW file (including IOMS records) should be undertaken.

The following documents should be reviewed (as applicable):

When reviewing these documents, staff should look for indicators of the offender’s performance and attitude.

Note: Use the CW13 CW Sentence Completion Report Document Checklist to ensure the necessary information is on file.

The sentence completion report interview should focus on:

reviewing the offender’s:
- response to the sentence, and
- compliance with the conditions of the sentence
determining what, if any, remission should be awarded, and
determining the offender’s suitability for further CW should they re-offend.

The following table outlines the steps to take to conduct the interview.

Step	Action
1	Review the offender’s response to the sentence and their compliance with the conditions of the sentence. Note: If the offender has completed, or is also completing, a BWLS programme, consideration must be given to the offender’s performance and progress with this programme.
2	Assess the offender for entitlement for up to 10% remission of hours.
3	Determine the offender’s suitability for subsequent sentences of CW.
4	Issue the offender with an ITR to obtain and sign their sentence completion report. The ITR should be issued for a date prior to or at the scheduled completion of their CW hours. Note: In the case of centre-based placements, schedule this for the end of the offender’s usual CW day.
5	Finish the interview appropriately.
6	Record the time taken for the sentence completion report interview against CW hours on the daily record sheet in IOMS.

The following table shows the sections of the CW sentence completion report, and the information to include in each section.

The report should be completed using the CW6 CW Sentence Completion Report Template.

Section	Information to include
Response to sentence	Describe the offender’s response to serving their CW sentence.
Order complied with	State whether or not the CW court order was complied with, and add any relevant comments. Summarise any enforcement action taken and the reasons for this action.
Conviction free	State whether or not the offender is free of any convictions for further offending committed during the CW sentence and add any relevant comments.
Suitability for subsequent sentences	State whether or not the offender is suitable for subsequent CW sentences should they re-offend, and add any relevant comments.
Remission of hours	State whether 10% or less remission is approved.

Note: the sentence completion report should be copied and pasted into IOMS upon completion.

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