A.04.03.R3 Roles and Responsibilities

Roles and Responsibilites - Prison Services

• Prisoner induction and assessment.
• Sentence planning.
• Scheduling activities for prisoners so that prisoners spend 90 percent of their time in a structured activity.
• Safety and security.
• Muster management.
• Unit-based work activities.
• Making prisoners available for activities.
• Provision of Education and Reintegration Activities as per the definition.
• Management at a site level of contracted and other external providers.
• Vocational Training for prisoners.
• Community Service.

Sentence Planner

• Choosing activities to match objectives in the sentence plan.
• Sequencing activities.
• Working with Prisoner Schedule Co-ordinator to draft sentence plan.
• Finalising sentence plan.
• Reviewing sentence plan as required.
• Liaising with the Case Officer and PCO / Supervision Officer to ensure prisoners spend 90 percent of their unlock time participating in suitable structured activities.

Case Officer

• Working with the prisoner to achieve sentence plan objectives.
• Monitoring progress.
• Conducting sentence plan reviews.
• Liaising with the PCO / Supervision Officer and Sentence Planner to ensure prisoners spend 90 percent of their unlock time participating in suitable structured activities.

Prisoner Schedule Co-ordinator

• Matching activities identified by the Sentence Planner with those available.
• Working with the Sentence Planner to develop a draft sentence plan.
• Working directly with the CIE Site Operations Manager.
• Making activity referrals to specified Activity Providers.
• Discussing placement with Prisoner Movement Co-ordinator.
• Liaising with the Programme Co-ordinator and CIE Site Operations Manager to maintain up-to-date database on available services and vacancies.
• Maintaining an up-to-date waiting list of eligible prisoners to fill vacancies.
• As required, working with the Sentence Planner and / or the Case Officer to modify sentence plan and reschedule activities.

Prisoner Movement Coordinator

• Co-ordinating all transfers in and out of units / sites.
• Notifying Schedule Co-ordinator of movements.
• Notifying CIE Site Operations Manager of CIE workers on transfer list.
• Liaising with Schedule Co-ordinator to establish appropriate placements for prisoners.
• Arranging transfers to meet sentence plan requirements as scheduled.
• Managing the regional muster to ensure sentences are managed according to their plans whenever possible.

Programme Coordinator

• Co-ordinating provision of some Offence-Related Intervention Activities.
• Co-ordinating provision of Education and Reintegration Activities.
• Advising the Prisoner Schedule Co-ordinator of timetables.

Unit PCO / Supervision Officer

• Ensuring prisoner activities are scheduled on a daily / weekly basis using the IOMS Scheduling Tool (consistent with the broad plan set out by the Sentence Planner and the Prisoner Schedule Coordinator).
• Liaising with the Case Officer and Sentence Planner to ensure prisoners spend 90 percent of their unlock time participating in suitable structured activities.
• Ensuring unit routines are carried out.
• Ensuring all Activity Providers are advised of any change in routine / prisoner availability issues.
• Allocating Sentenced planned prisoners to Case Officers.
• Reviewing / monitoring staff management of the sentence plan.
• Auditing sentence plan reviews.
• Quality control of sentence plans.

PS Programme Provider

• Providing some Offence-Related Intervention Activities.
• Advising Unit PCO / Supervision Officer of changes to programme routines.

Roles and Responsibilites - Corrections Inmate Employment

• The provision of Employment Activities for prisoners.
• Managing Employment Activities for prisoners.
• Employment training, including gaining NZQA unit standards for prisoners.
• Managing Release to Work for prisoners.
• Safety and security.

CIE Site Operations Manager

• Liaising principally with PS at site level on all prisoner availability issues.
• Co-ordinating employment activities on site.
• Advising Unit PCO / Supervision Officer of changes to employment routines.
• Advising changes such as Annual leave bookings, misconducts.
• Updating prisoner Work descriptions.
• Providing the Scheduler with Employment options, matrices, notifying vacancies.
• Receiving reporting information on hours worked from incentive database, RtW nominations approved by PS Prison Managers, and prisoner availability and movements.

CIE Activity Manager

• Exploring / identifying / setting up suitable employment options for all classes of prisoners.

CIE Instructor

• Providing / supervising Employment Activity.
• Providing constructive feedback to case officers.
• Completing prisoner Formative Assessments six monthly or earlier as required.

Roles and Responsibilities - Contracted or Other External Programme Providers

• Providing / supervising Programme Activities.
• Advising Programme Co-ordinator of changes to programme routines.

Other staff

• Actively managing prisoners to assist them in achieving sentence plan goals.

Roles and Responsibilities - Probation Offender Services

• Delivering Straight Thinking and Criminogenic Programmes.
• Together with PS, assessing potential programme volumes and negotiating with IS and CM target volumes. CM is responsible for monitoring performance against targets set in the Department’s external accountability documents.
• Delivery of programmes at Sex Offender Treatment Units: Kia Marama and Te Piriti, the VPU, and EQUIP at Youth Units.
• Provision of individual psychological assessment and treatment.

Psychological Service staff

• Providing Offence - Related Intervention Activity.
• Advising Unit PCO / Supervision Officer of changes to programme routines.
• Providing individual psychological assessment and treatment.
• Providing Whanau Liaison Worker service.
• Delivery of the EQUIP programme in Youth Units.

Intervention Services staff

• Providing Offence – Related Intervention Activity.
• Advising Unit PCO / Supervision Officer of changes to programme routines.
• Delivery of Straight Thinking programmes in all relevant units.
• Delivery of Criminogenic programmes in all relevant units.