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PS Policy and Procedures Manual
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Section A Prisoner Support
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A.08 Prisoner Security Classification
A.08 Prisoner Security Classification
As from 8 March 2010 we have a new classification system.
The new system will be available soon.
Section A Prisoner Support
A.01 Prisoner Movements
Introduction
A.01.01 Moving Prisoners (Local Procedure)
A.02 Family / Whanau Relationship Maintenance & Enhancement (National Policy)
A.02 Family/Whanau Relationship Maintenance & Enhancement (National Policy)
A.03 Religious And Spiritual Development
A.03 Religious And Spiritual Development (National Policy)
A.03.01 Special Religious and Spiritual Service
A.04 Sentence Planning and Prisoner Educational Activities
A.04 Sentence Planning and Prisoner Educational Activities
A.04.01 Prisoner Educational Activities / Certification of Study Loans
A.04.02 Active Management
A.04.03 Structured Day
A.04.03.R1 General Guidelines for Structured Day Management
A.04.03.R2 Scheduled Activities
A.04.03.R3 Roles and Responsibilities
A.05 Prisoner External Communication
A.05 Prisoner External Communication (National Policy)
A.05.01 Mail and Delivery Access
A.05.01.R1 Mail between Prisoners and Specified Persons
A 05.01.R2 Restrictions on Opening, Reading, Withholding and Copying Mail (National Requirement)
A.05.01.R3 Prisoner Information disclosed to Stop Benefit Payment
A.05.01.R4 Information on Reading and withholding Prisoner Mail
A.05.03 Prisoner Access To Approved Telephone Contact Numbers (National Procedures)
A.05.03.R1 Phone Contact Approval
A.05.03.R2 Information to Intended Prisoner Call Recipients (National Requirements)
A.05.03.R3 Prisoner Telephone Call Control System (PTCCS) (National Requirements)
A.05.04 Responding To An Approved Contact Number Complaint
A.06 New Arrival Management
A.06 New Arrival Management
A.06.01 Inducting Prisoners into Prison (National Procedure)
A.06.01.R1 Prisoner Information disclosed to Stop Benefit Payment
A.06.02 Prisoner Placement
A.07 Prisoner Discipline
A.07 Prisoner Discipline
A.07.01 Dealing With Offences (National Procedure)
A.07.01.R1 Completing Misconduct Reports/Laying Charges (National Requirement)
A.07.01.R2 Offences By Prisoners (National Requirement)
A.07.01.R3 Adjournment of Disciplinary Hearing (National Requirement)
A.07.01.R4 Applications for Legal Representation (National Requirement)
A.07.02 Hearing A Disciplinary Charge (National Procedure)
A.07.02.R1 Disciplinary Offence Penalties (National Requirements)
A.07.03 Conducting An Appeal (National Procedure)
A.07.04 Withdrawing an Appeal (National Procedure)
A.08 Prisoner Security Classification
A.09 Temporary Releases / Release To Work / Temporary Removals
A.09 Temporary Releases / Release To Work / Temporary Removals
A.09.01 Authority to approve temporary release
A.09.01.R1 Temporary release to assist reintegration or rehabilitation
A.09.01.R2 Matters to be considered when deciding temporary release
A.09.02 Release to Work (National Procedure)
A.09.02.R1 Authority to approve Release to Work
A.09.02.R2 Matters to be considered when determining Release to Work Applications
A.09.02.R3 How do prisoners apply for Release to Work
A.09.02.R4 Guidelines for Release To Work
A.09.03 Temporary Removal
A.09.03.R1 Guidelines when considering Temporary Removals
A.09.03.R2 Authority to approve temporary removals
A.10 Minimum Entitlements
A.10 Minimum Entitlements (National Policy)
A.10.01 Unlock Regimes (National Policy)
A.11 Early Release For Special Reason
A.11 Early Release For Special Reason (National Policy)
A.11.01 Christmas early release
A.11.02 Christmas early release - Guidelines for exercise of discretion
A.11.03 Early Release Other Special Reasons
A.13 New Zealand Parole Board Reporting
A.13 NZPB Reporting (National Policy)
A.13.01 NZPB Reports Criteria
A.13.02 NZPB Reports Delivery Components
A.13.03 Actioning Recommendations
A.13.04 Waiving the Right to Appear before the NZPB
A.13.05 Revocation of NZPB Direction for Prisoners Release (National Procedure)
A.13.06 NZPB Witness Request & Witness Summons Process
A.13.07 PS staff attendance at Parole Board Hearings
A.14 Prison Library Services (Interim Policy)
A.14 Prison Library Services (Interim Policy)
A.15 Victim Notification
A.15 Victim Notification (National Policy)
A.15.01 Information to the New Zealand Parole Board (National Procedure)
A.15.02 Operating the Victim Notification Register (National Procedure)
A.16 Mental Health
A.16 Mental Health (National Policy)
A.16.01 Transferring a Prisoner to a Psychiatric Hospital (National Procedure)
A.18 Prisoner Physical Recreation Activity (National Policy)
A.18 Prisoner Physical Recreation Activity (National Policy)
A.18.01 Prisoner Physical Recreation Activity - Definitions
A.18.02 Health Screening
A.18.03 Gym
A.18.04 Non-contact Sports
A.18.05 Contact Sports
A.18.06 Roles and Responsibilities
A.19 Intellectual Disability
A.19 Intellectual Disability
Section B Service Support
B.01 Prisoner Clothing & Bedding
B.01 Prisoner Clothing & Bedding
B.01.01 Loaning and Issuing Bedding
B.01.02 Loaning and Issuing Clothing
B.01.02.R1 Standards of Prisoner Clothing
B.02 Hygiene And Sanitation
B.02 Hygiene and Sanitation (National Policy)
B.02.01 Developing and Monitoring a Hygiene and Sanitation Plan
B.02.01.R1 Handling and Storing Cleaning Agents
B.02.01.R2 Personal Hygiene (Local Requirement)
B.02.01.R3 Disposable Safety Razor Policy (National Requirement)
B.02.02 Disposing Of Waste (Local Procedure)
B.02.03 Facilities Hygiene Standards
B.03 Prisoner And Facility Checks
B.03 Prisoner and Facility Checks (National Policy)
B.03.01 Prisoner Location Checks during the Day (National Procedure)
B.03.02 Prisoner Cell and Location Checks at Night (National Procedure)
B.03.03 Supervising Work Parties
B.04 Catering
B.04 Catering (National Policy)
B.04.01 Planning Menus (National Procedure)
B.04.01.R1 Provisioning Guide for Adult New Zealanders
B.04.01.R2 General Provisioning Guide for Vegetarian Diets (National Requirement)
B.04.01.R3 Menu Register (National Requirement)
B.05 Drug And Alcohol Testing and DNA Samples
B.05 Drug and Alcohol Testing (National Policy)
B.05.01 Urine Sample Collection (National Procedure)
B.05.01.R1 Random Testing Programme (National Requirement)
B.05.01.R2 Identified Drug User (IDU) Status - Special Management (National Requirement)
B 05.01.R3 IDU Status Prisoners and Employment / Programmes (National Requirement)
B.05.01.R4. Health and Safety (National Requirement)
B.05.01.R5 Key Roles and Responsibilities (National Requirement)
B.05.02 DNA Bodily Samples
B.06 Prisoner Health Services
B.06 Prisoner Health Services
B.06.01 Undertaking Reception and Initial Prisoner Health Assessment (National Procedure)
B.06.02 Meeting the Prisoners Dental Needs (National Procedure)
B.06.02.R1 Minimum Dental Services (National Requirement)
B.06.05 Medical Diets (National Procedure)
B.06.07 Managing Prisoner Infectious Disease (National Procedure)
B.06.08 Over-the-Counter Medication
B.06.09 Management of Unit-Dose Packaged Prescription Medication administered by Unit staff
B.07 Prisoner Non-Sentence Plan Activities
B.07 Prisoner Non-Sentence Plan Activities
B.07.01 Prisoner Fundraising
B.07.02 Prisoner Hobby Activities
B.08 Prisoner Death & Death of Prisoners' Family Members
B.08 Prisoner Death and Death of Prisoners' Family Members (National Policy)
B.08.01 Managing the Deaths of Prisoners and Prisoners Family Members
B.08.01.R1 Agency Responsibility
B.08.01.R2 Managing a Prisoner Death
B.08.01.R3 Death of a prisoner whilst out in release to work
B.08.01.R4 Recording and reporting a prisoner's death
B.08.01.R5 Cultural / Religious / Spiritual Support Groups
B.08.01.R6 Removal of Body
B.08.01.R7 Guidelines for notifying the nominated contact person or next of kin
B.08.01.R8 Advising prisoners of death of family members, relatives and close friends
B.09 Visits To Prisons
B.09 Visits to Prisons
B.09.01 Visitors
B.09.01.01 Kaiwhakamana: Kaumatua as Specified Visitors to Prison
B.09.01.03 Fautua Pasefika as Specified Visitors to Prisons
B.09.01.04 Volunteers
B.09.01.R1 Visitor Management
B.09.02 Visitor Approval Procedure
B.09 03 Exclusion of Visitors/Prohibition Orders
B.09.04 Key Roles and Responsibilities
B.10 Prisoner Complaints (National Policy)
B.10 Prisoner Complaints (National Policy)
B.10.01 Prisoner Internal Complaints (National Procedure)
B.10.02 Official Agency Prisoner Complaints (National Procedure)
B.10.02.R1 Frivolous or Vexatious Complaints (National Requirement)
B.11 Property Procedures
B.11 Property Procedures
B.11.01 Receiving Property Procedures
B.11.02 Storing Property Procedures
B.11.03 Issuing Property Procedures
B.11.04 Standard Prison Issue Property
B.11.05 Discretionary Property Procedures
B.11.06 Property Transfer Procedures
B.11.07 Property Release Procedures
B.11.08 Lost or Damaged Property Claim Procedures
B.11.09 Unclaimed Property Procedures
B.11.10 Property Disposal Procedures
B.12 Prison Entry Searching
B.12 Prison Entry Searching (National Policy)
B.12.01 Prison Check-Points (National Procedure)
B.12.01.R1 Advice to Persons at Prison Check-Points (National Requirement)
B.12.01.R2 Refusal to Allow a Vehicle Search (National Requirement)
B.12.01.R3 Post Prison Check-Point Operations (National Requirement)
B.12.02 Searching Persons (National Procedure)
B.12.02.R1 Scanner Search and X-ray Search (National Requirement)
B.12.02.R2 Rub-Down Search (National Requirement)
B.12.02.R3 Refusal to Submit to a Scanner or Rub-Down Search (National Requirement)
B.12.02.R4 Dog Search (National Requirement)
B.12.02.R5 Detention Pending Investigation by Police (National Requirement)
B.12.02.R6 Information (National Requirement)
B.12.03 Exhibits Management (National Procedure)
B.12.03.R1 Exhibits Management (National Requirement)
B.12.03.R2 Disposing of Exhibits (National Requirement)
B.13 Use of Force
B.13 Use of Force (National Policy)
B.13.01 Management of Disruptive Incidents (National Policy)
B.13.01.R1 Intervention Strategies (National Requirement)
B.13.02 Use of Mechanical Restraints and Physical Holds (National Procedure)
B.13.02.R2 Approval for Use and Reporting Requirements (National Requirement)
B.13.04.R3 Use of Force Register (National Requirement)
B.13.05 Videotaping Planned Use of Force Events and Major Incidents (National Procedure)
B.13.05.R1 Managing Video Equipment (National Requirement)
B.13.05 R2 Handling of Video Recording Tapes (National Requirement)
B.13.05.R3 Video Recording Management (National Requirement)
B.13.05.R4 Disposal of Video Recording (National Requirement)
B.14 Prisoners At Risk To Themselves
B.14 Prisoners At-Risk To Themselves (National Policy)
B.14.01 Identifying an Prisoner At-Risk to Themselves on Reception (National Procedure)
B.14.01.R1 Observing an At-Risk Prisoner (National Requirement)
B.14.02 Managing an Prisoner At-Risk to Themselves (National Procedure)
B.14.02.R1 At-Risk Prisoner File (National Requirement)
B.14.02.R2 At-Risk Prisoner Management Plan (National Requirement)
B.14.03 Protocol For Identifying Current Prisoners Who May Become At Risk (Local Procedure)
B.15 Prisoner and Prison Facility Searching
B.15 Prisoner and Prison Facility Searching (National Policy)
B.15.01 Searching a Prisoner, Cell, Facility, Place, or Prison Vehicle (National Procedure)
B.15.01.R1 Prisoner Searches (National Requirement)
B.15.01.R2 Searching Equipment (National Requirement)
B.15.01.R3 Prisoner Scanner Search (National Requirement)
B.15.01.R4 Prisoner Rub-Down Search (National Requirement)
B.15.01.R5 Prisoner Strip Search (National Requirement)
B.15.01.R6 Prisoner Property Search (National Requirement)
B.15.01.R7 Cell Search (National Requirement)
B.15.01.R8 Prison Facility Search (National Requirement)
B.15.01.R9 Staff Locker and Other Places* Search (National Requirement)
B.15.01.R10 Prison Vehicle Search (National Requirement)
B.15.01.R11 Search Reporting (Local Procedure)
B.15.01.R12 Management of Prisoners Who Are Suspected of Internally Concealing Unauthorised Item/s (National Requirement)
B.17 Security Equipment
B.17 Security Equipment (National Policy)
B.17.01 Issuing and Securing Keys (National Procedure)
B.17.01.R1 Key Security (National Requirement)
B.17.02 Archway Metal Detectors (National Procedure)
B.17.03 First Responder Knives (National Procedure)
B.18 Cell Standards
B.18 Cell Standards (National Policy)
B.19 Use of Drug Detection Dogs
B.19 Use of Drug Detection Dogs (National Policy)
B.20 Segregation Of Prisoners
B.20 Segregation of Prisoners (National Policy)
B.21 Radio Communications
B.21 Radio Communications (National Policy)
Section C Prisoner Movement
C.01 Prisoner Receptions
C.01 Prisoner Receptions (National System)
C.01.01 Receiving a Prisoner (National Procedure)
C.01.01.R1 Validating Warrants (National Requirements)
C.01.01.R2 Manual Register (National Requirements)
C.01.01.R3 Reception Checklists (National Requirement)
C.01.01.R4 Completing Reception Checklist
C.01.01.R5 Corpus Receipts (National Requirement)
C.01.01.R6 Calculation of Release Dates (National Requirement)
C.01.01.R7 Determining / Applying Pre-Sentence Detention (Remand) (National Requirement)
C.01.01.R8 Checking Sentence/s and Pre-sentence Detention Information is Entered onto IOMS (Local Requirement)
C.03 Prisoner Transfers and Placements
C.03 Prisoner Transfers and Placements
C.03.01 Prisoner Transfers and Placements (National Procedure)
C.03.01.R1 Reasons for Transfers (National Requirement)
C.03.01.R2 Restrictions on Transfers (National Requirement)
C.03.01.R3 Principles to be Considered (National Requirement)
C.03.01.R4 Placement at Auckland East Division (National Requirement)
C.03.01.R5 Transfer Advice (National Requirement)
C.03.01.R6 Prisoner's Property On Transfer (National Requirement)
C.04 Prisoner Releases
C.04 Prisoner Releases
C.04.01 Preparing For a Prisoner's Release (National Procedure)
C.04.01.R1 Prior Notification of a Prisoner's Release (National Requirement)
C.04.01.R2 Completing A Release (National Requirement)
C.04.01.R3 Release Documentation (National Requirement)
C.04.02 Releasing a Prisoner (National Procedure)
C.04.02.R1 Steps to Freedom Criteria (National Requirement)
C.04.03 Release on Bail (National Procedure)
Section D Special Needs
D.01 Prisoners with Disabilities (National Policy)
D.01 Prisoners with Disabilities (National Policy)
D.02 Young Prisoners (National Policy)
D.02 Youth and Vulnerable Young Adults
D.02.01 Young Prisoners Remanded in CYFS Residences
D.02.02 Young Prisoners Sentenced and Transferred to CYFS Residences
D.02.03 Management of Young Prisoners in Youth Units
D.02.04 Under 20 year olds Outside a Youth Unit
D.03 Prisoners of Non-NZ Citizenship (National Policy)
D.03 Prisoners of Non-NZ Citizenship (National Policy)
D.03.01 Removal and Deportation Orders (National Procedure)
D.03.02 Prisoners without a Permit to Reside in New Zealand (National Procedure)
D.05 Remand Prisoners (National Policy)
D.05 Remand Prisoners (National Policy)
D.05.01 Electronic Monitoring of Prisoners on Bail
D.05.02 Request for access to facilities to assist in litigation
D.05.02 Request for access to facilities to assist in litigation policy
D.07 Transgender Prisoners (National Policy)
D.07 Transgender Prisoners (National Policy)
D.10 Service Prisoners (National Policy)
D.10 Service Prisoners
D.11 Prisoner Gang Management (National Policy)
D.11 Prisoner Gang Management (National Policy)
D.12 Highest Risk Offenders (HRX) - Information Sharing with the Police and other Specified Agencies (National Policy)
D.12 Highest Risk Offenders (HRX-HRHP) - Information Sharing with the Police and other Specified Agencies (National Policy)
D.12.01 Process of Identifying (HRX-HRHP) (National Procedure)
D.12.02 Information to be shared with CPPS (National Procedure)
D.12.03 Information Released by the New Zealand Police (National Procedure)
D.13 Prisoner Voting
D.13 Prisoner Voting
D.14 Prisoners who have or appear to have a Communication Difficulty in English (National Policy)
D.14 Prisoners who have or appear to have a Communication Difficulty in English (National Policy)
D.15 Women Prisoners (National Policy)
D.15 Women Prisoners (National Policy)
D.16 Management of Pregnant Prisoners (National Policy)
D.16 Management of Pregnant Prisoners (National Policy)
D.16.01 Feeding and Bonding Facilities (National Procedure)
D.20 Prisoner Weddings/Civil Unions (National Policy)
D.20 Prisoner Weddings/Civil Unions (National Policy)
D.21 Voluntary Refusal of Food (National Policy)
D.21 Voluntary Refusal of Food (National Policy)
D.21.01 Voluntary Refusal Of Food (National Procedure)
Section E Site Support
E.02 National Incident Response Policy (National Policy)
E.02 National Incident Response Policy (National Policy)
E.02.06 Developing an Emergency Response Plan (National Procedure)
E.02.06.R1 Content of Emergency Response Plan (National Requirement)
E.02.06.R2 Emergency Equipment (Local Requirement)
E.04 Hazard Management
E.04 Hazard Management (National Procedure)
E.04.01 Identifying and Managing Hazards (National Procedure)
E.04.01.R1 Local Health and Safety Committee (National Requirement)
E.05 Internal Control
E.05 Internal Control Monitoring (National System)
E.05.01 Managing Internal Control Monitoring (National Procedure)
E.05.01.R1 Internal Control Monitoring (National Requirement)
E.08 Incident Reporting In Prisons and PECCS
E.08 Incident Reporting in Prisons and PECCS
E.08.01 Incident categories for all prisoner, visitor, facility and systems related incidents
E.08.02 Incident categories for all staff related incidents
E.08.03 Incident category definitions
E.08.04 Considerations when responding to all incidents
E.08.04.01 Responding To Incidents
E.08.05 Reporting Requirements
E.08.06 Incident Report Components
E.08.07 Incident Reporting
E.08.07.01 Accident, Recording and Notification Requirements (inc. Serious Harm)
E.08.07.R1 Incident Notification Details and Standards
E.08.07.R2 Operational Debriefing
E.08.08 PECCS staff responding specifically to a prisoner death in custody
E.12 Written and Oral Communication
E.12 Written and Oral Communication
E.13 Media Communications
E.13 Media Communication
E.13.01 Media Communication with Prisoners (National Procedure)
E.15 Community Involvement and Relationships
E.15 Community Involvement and Relationships (National Policy)
E.15.01 Undertaking Community Work Projects (National Procedure)
E.15.01.R1 Community Projects (National Requirement)
E.16 Processing Official Information Requests
E.16 Processing Official Information Requests (National Policy)
E.16.01 Official Information Requests
E.17 Collection of Personal Information
E.17 Collection of Personal Information (National Policy)
E.17.01 Prisoners Requests For Access To Personal Information
E.17.02 Requests for Prisoner Information from Other Agencies
E.17.03 Accuracy, Use and Disclosure of Personal Information
Section F Special Focus Units
F.01 Youth Units Policy and Operating System
F.01.01 Introduction
F.01.02 Objectives
F.01.03 Policy
F.01.04 Statutory Requirements
F.01.05 Operating Procedures
Appendix A - Recruitment Process for Staff for Youth Units
Appendix B - Structured Day Template
F.02 Maori Focus Units
Overview
Eligibility Criteria
Entry Criteria
Prisoner Retention
Exit Criteria
Unit Roles and Functions
The Unit Manager
The Correction Officer
The Whanau Liaison Worker
The Runanga
The Kuia and Kaumatua
Programmes and Courses
Activities
Appendix 1 - Kaupapa Agreement
Appendix 2 - Glossary
F.05 Self Care Units For Female Inmates
F.05 Self Care Units for Female Prisoners
F.06 Babies in Prisons Operating Guidelines
F.06.01 Babies in Prisons - Introduction
F.06.02 Definitions
F.06.03 Criteria
F.06.04 Emergency Reception
F.06.05 Process
F.06.06 Management of Prisoner Mothers with resident Babies
F.07 Pacific Focus Unit
Overview
Eligibility Criteria
Entry Criteria
Prisoner Retention
Unit Roles and Functions
Appendix 1 Agreement for Living in the Pacific Focus Unit
Section G Adminstration Support
G.01 Muster Management
G.01 Muster Management
G.01.01 Managing Muster Levels (National Procedure)
G.01.01.R1 When a Prisoner is On or Off Muster (National Requirement)
G.02 Prisoner File Management
G.02 Prisoner File Management
G.02.01 Prisoner File Management (National Procedure)
G.02.02 Retention and Disposal of Prisoner Files (National Procedure)
G.05 Prisoner Finance And Purchases
G.05 Prisoner Finance and Purchases (National Policy)
G.05.01 Administering a Prisoner's Trust Account (National Procedure)
G.05.01.R1 Administering Prisoner Finances (National Requirement)
G.05.01.R2 Crediting Prison Earnings to Trust (National Requirement)
G.05.01.R3 Trust Account Processing (National Requirement)
G.05.02 Administering a Prisoner Welfare Fund (National Procedure)
G.05.02.R1 Prisoner Welfare Fund Charter (National Requirement)
G.05.03 Approving a Prisoner's Purchase (National Procedure)
G.05.03.R1 Prisoner Purchasing Provisions (National Requirement)
G.05.03.R2 Purchase and Delivery of Prisoner Requested Goods
G.05.03.R3 Emergency Stock (National Requirement)
G.05.03.R4 Staff Receving Items From Prisoner
G.05.04 Release to Work Earnings (National Procedure)
G.05.04.R1 Deductions from Release to Work Earnings (National Requirement)
Corrections Department NZ >Policy & Legislation >PS Policy and Procedures Manual >Section A Prisoner Support >A.08 Prisoner Security Classification
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