General
The Review Security Classification Form reassesses a prisoner's internal and external risk after a period of time in prison. It must not be used for an initial classification.
Both parts of the form must be completed, unless instructions indicate otherwise.
When to use the Review Security Classification form
Review of security classification-Section 47(3)(b); Regulation 50
With the exception of a prisoner who has been assigned the lowest internal security level (Category A) and the lowest external security level (Category A), a Review Security Classification must be completed:
- Every three months where the prisoner is serving a term of imprisonment of two years or less than two years.
- Every six months where the prisoner is serving a term of imprisonment of more than two years.
The focus of the review security classification is on the prisoner's behaviour during sentence, what she has done to address her offending tempered by a number of historical factors, whether or not the prisoner has any outstanding charges and the time the prisoner has to complete before being eligible for parole, next Parole Board hearing date or release.
In addition every prisoner must have her security classification reviewed whenever there is a significant change in the prisoner's circumstances.
Instructions
This is an online process, not designed to support manual (offline) completion.
All questions are answered through selection of an appropriate score.
Whilst you are not able to add comments in individual sections, provision has been made for supporting comments to be entered in section "C. Assign Security Classification" for the initiating officer, and section "D. Approval" for the recommending officer and approving officer.
Calculation of the applicable security classification is automatically undertaken upon completion of the form.
The following sections detail the question to be answered, whether it is pre-populated, the sources referred to and any other relevant information / instruction.
Sources of information
IOMS is used as the principal source for information required for this form (both sections that are pre-populated, and those requiring manual completion).
Other sources you should refer to when completing this form include:
- Criminal and Traffic Conviction History
- Penal file
- Judge's sentencing notes
- Warrant(s) of Imprisonment
- Remand Warrants
- IOMS Query Active Charges Report
If there is any inconsistency in information, the information supplied by the primary documentation is to be used in preference to other sources.
Identifying details
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Names
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Enter prisoner's family name and first or given name
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Date
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Enter date this form was completed
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| Prison |
Enter name of prison
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PRN
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Enter PRN
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Security Classification
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This will populate from section C. Assign Security Classification
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A. Internal Risk
General
This is not a copy of answers from a previous Security Classification. While there is a degree of pre-population, each question has been checked and reassessed. A prisoner's circumstances may have changed; enough time may have passed that a previous event now falls into a new time category, reducing a prisoner's previous score; or new events may have occurred that change scores.
A.1. Overrides
Note: If the Terrorism charges or offences override is applied, the remainder of Internal Risk will no longer be available for completion, defaulting to a risk Category B, with External Risk defaulting to a risk Category B.
A.1.1. Terrorism charges or offences
Sources
Warrant of imprisonment
Information from Police
Information from Crime Prevention
Pre-populated: NO
Description
This determines if the prisoner is imprisoned
EITHER for a conviction under the Terrorism Suppression Act 2002
OR has outstanding charges against her under the Act.
If yes, the Security Classification must be overridden to Category B Internal Risk.
A.1.2. New serious assault on any person
Sources
IOMS Query Outstanding Charges Report
Remand Warrants
Pre-populated: NO
Description
If the prisoner has been charged with or convicted of serious assault on any person in the past 6 months, the security classification must be overridden to category B.
This override is only used the once for each serious assault.
A.2. Risk of escape
A.2.1. Time since last escape or attempt
Sources
IOMS Incident Reports
IOMS Criminal and Traffic Conviction History
Pre-populated: YES
Note: Please check all IOMS alerts records and reactivate any escapes that are listed in the history screen. The review date for the historical escape should then be altered to the new SRD.
All escape alerts should remain in the current view of the alert screen and should not be deactivated, which transfers the data into the history screen. On release of an offender the alert is not to be deactivated.
Description
The system will determine the most recent escape or attempted escape -related incident for which the prisoner was convicted.
It will include the current offence, and escapes from Police custody.
It will not include violations of non-custodial sentences.
The most recent of: date of conviction OR date of incident is used.
The system determines the appropriate category for years since conviction.
If the prisoner has no previous escape convictions, they score 0 points
A.3. Current state of mental health
A.3.1. Stability
Sources
Penal file
IOMS Alerts and At Risk Assessments
Health Services
Pre-populated: NO
Description
The prisoner's mental health and behavioural history is reviewed, information for the previous 6 months only is used determining the current state of the prisoner's mental or behavioural health.
The following sources will have been checked:
- The penal file to see if a new psychological or psychiatric report has been prepared.
- IOMS for alerts indicating At Risk status and At Risk Assessments.
- Penal file for At Risk Assessment forms.
If ANY of these were present, Health Services will provide an assessment of the prisoner's mental stability and psychological well being.
Note: U (Unstable) is used ONLY if medical opinion indicates the prisoner poses a risk. In all other situations, S (Stable) is used.
A.4. Offence history
A.4.1. Most serious current offence
Sources
Penal file
IOMS Criminal and Traffic Conviction History
Ministry of Justice (MoJ) Seriousness Scores
Pre-populated: YES
Description
Only current offence(s) are referenced for this item.
The system will determine the most serious offence the prisoner has been convicted of.
The Ministry of Justice (MoJ) is identified for this offence, then which group the score falls into is determined using the following table:
| High (H) |
1000 and above |
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Moderate (M)
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100 - 999.99 |
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Low (L)
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20 - 99.99 |
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Lowest (VL)
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0.1 - 19.9 |
A.4.2. Most serious outstanding charge
Sources
Penal file
Remand Warrants
IOMS Query Active Charges Report
Ministry of Justice (MoJ) Seriousness Scores
Pre-populated: YES
Description
The system will determine the most serious outstanding charge the prisoner is facing.
The Ministry of Justice (MoJ) Seriousness Score is identified for this offence, then which group the score falls into is determined using the following table:
| High (H) |
1000 and above |
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Moderate (M)
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100 - 999.99 |
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Low (L)
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20 - 99.99 |
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Lowest (VL)
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0.1 - 19.9 |
A.4.3. Number of convictions and charges under the Corrections Act in the past 3 months excluding drugs, violence or escape-related offences
Sources
IOMS Incident Reports
Misconduct Reports
Pre-populated: YES
Description
The system determines the total number of convictions and charges against the prisoner under the Corrections Act in the last 3 months, excluding offences for drugs, violence or escape.
A.4.4. Number of convictions and charges under the Corrections Act in the past 3 months for drugs, violence or escape-related offences
Sources
IOMS Incident Reports
Misconduct Reports
Pre-populated: YES
Description
The system determines the convictions and charges for drugs, violence and escape-related offences under the Corrections Act in the previous 3 months.
A.4.5. Number of convictions and charges under any other Act in the past 3 months excluding drugs, violence or escape-related offences
Sources
IOMS Incident Reports
IOMS Criminal and Traffic Conviction History
Pre-populated: YES
Description
This section indicates the number of convictions and charges under any Act other than the Corrections Act in the previous 3 months excluding offences for drugs, violence or escape, and excludes the offence for which the prisoner received her initial sentence.
It is possible that the Court Management System may not capture all of the types of warrants that can be issued by the Court.
A check with the receiving officer is recommended.
A.4.6. Number of convictions and charges under any other Act in the past 4 months for drugs, violence or escape related offences
Sources
IOMS Incident Reports
IOMS Criminal and Traffic Conviction History
Pre-populated: YES
Description
This section indicates ONLY charges and convictions for drugs, violence and escape-related offences under any Act other than the Corrections Act in the previous 4 months, and excludes the offence for which the prisoner received her initial sentence.
It is possible that the Court Management System may not capture all of the types of warrants that can be issued by the Court.
A check with the receiving officer is recommended.
A.5. Co-operation in unit, workplace, programmes
Canvas opinions from unit officers, Unit Manager, CIE Instructor or other employment supervisor, and programme providers to complete this section.
A.5.1. Incident reports
Sources
Penal file
Sentence Plan File Notes
IOMS Incident Reports (for incidents)
Pre-populated: NO
Description
This section indicates the number of any incident reports in the past 6 months that show the prisoner's negative attitude towards others.
A.5.2. Compliance with staff requests
Sources
Penal file Sentence Plan File Notes
IOMS Incident Reports
At least 3 other officers' opinions
Pre-populated: NO
Description
This section assesses how well the prisoner complies with staff requests in a range of situations in the past 6 months.
The scores represent:
- Poor - the prisoner almost never complies with requests or fails to comply in a timely manner.
- Average - the prisoner complies most of the time but sometimes fails to comply in a timely manner.
- Good - the prisoner complies in a timely manner to all staff requests.
A.5.3. Interaction with staff and other prisoners
Sources
Penal file Sentence Plan File Notes
IOMS Incident Reports
At least 3 other officers' opinions
Pre-populated: NO
Description
This section assesses how well the prisoner interacts with other prisoners and with staff in a range of situations in the past 6 months.
The scores represent:
- Poor - the prisoner interacts negatively with staff and other prisoners.
- Average - the prisoner interacts positively most of the time but with occasional instances of negative interaction.
- Good - 1 or less instances of negative interaction with staff or prisoners over the previous 6 months.
A.5.4. Compliance with prison rules
Sources
Penal file Sentence Plan file Notes
IOMS Incident Reports
At least 3 other officers' opinions
Pre-populated: NO
Description
This section assesses how well the prisoner complies with prison rules in a range of situations in the past 6 months.
The scores represent:
- Poor - the prisoner has 3 or more file notes relating to non-compliance with prison rules
- Average - the prisoner has 1 or 2 file notes relating to non-compliance with prison rules
- Good - the prisoner has no file notes relating to non-compliance with prison rules
A.5.5. Motivation to achieve Sentence Plan activities
Sources
IOMS Sentence Planning
Sentence Plan file notes
Pre-populated: NO
Description
This section assesses how motivated the prisoner is in achieving activities scheduled from and identified in their Sentence Plan over the past 6 months.
File notes are checked to confirm that the prisoner attended and completed the activities.
The scores represent:
- Poor - the prisoner failed to attend and complete any Sentence Plan activities scheduled for the previous 6 months.
- Average - the prisoner attended and completed some of the Sentence Plan activities scheduled for the previous 6 months.
- Good
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- the prisoner attended and completed all the Sentence Plan activities scheduled for the past 6 months or
- the prisoner's Sentence Plan category was changed to Intervention or
- the activities were not available due to events or circumstances beyond the prisoner's control.
B. External Risk
B.1. Overrides
B.1.1. Terrorism charges or offences
Sources
Warrant of imprisonment
Information from Police
Information from Crime Prevention
Pre-populated: NO
Description
This determines if the prisoner is imprisoned
EITHER for a conviction under the Terrorism Suppression Act 2002
OR has outstanding charges against her under the Act.
If yes, the Security Classification must be overridden to Category B External Risk.
B.2. Auto entry items
The scores for this section are entered automatically.
B.2.1. Time since last escape or attempt
Carried over from Internal Risk item A.2.1.
B.2.2. Most serious current offence
Carried over from Internal Risk item A.4.1.
B.2.3. Charges and convictions under other Acts
Adds and carries over the scores for Internal Risk items A.4.5 and A.4.6.
B.2.4. Cooperation and motivation
Carried over from internal risk item A.5.
B.3. Risk of escape
B.3.1. Time left to serve
Sources
IOMS
Pre-populated: YES
Description
The system, using duration of sentence data, determines time left to serve by determining the length of time between the current system date and the earliest possible release date (Parole Board Hearing Date or Parole Eligibility Date or Statutory Release Date).
B.3.2. Subject to extradition, deportation or removal order
Sources
IOMS Alert
Penal file
Pre-populated: NO
Description
This indicates if the prisoner is subject to any removal, deportation or extradition order.
- Information on the date and type of order is entered in override reason field in section C.3.
B.4. Risk to public safety
B.4.1. Previous conviction history
Sources
Penal file
IOMS Criminal and Traffic Conviction History
Ministry of Justice (MoJ) Seriousness Scores
Pre-populated: YES
Description
The system will determine the most serious offence for which the prisoner was convicted in the past 7 years.
The Ministry of Justice (MoJ) Seriousness Score is identified for this offence, then which group the score falls into is determined using the following table:
| High (H) |
1000 and above |
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Moderate (M)
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100 - 999.99 |
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Low (L)
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20 - 99.99 |
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Lowest (VL)
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0.1 - 19.9 |
Current offences are not included.
If this is a first conviction, 0 points will be scored.
This area must have considered the prisoner's history of violent offending.
B.4.2. Time since B.4.1 conviction
Sources
Penal file
IOMS Criminal and Traffic Conviction History
Ministry of Justice (MoJ) Seriousness Scores
Pre-populated: YES
Description
The system will determine the time since conviction for the offence identified in the previous item (B.4.1).
If this is a first conviction, 0 points will be scored.
B.4.3. Information from other sources
Sources
Information from Police
Information from Crime Prevention
Pre-populated: NO
Description
This is an assessment of the prisoner's likelihood of involvement in criminal activity if she is given external access of any kind.
It may be based upon information if it is contained in the file, or recommendations supplied by the source.
It will not contain details of the source or the information on the form.
The level of risk is assessed as
- H if the recommendation or information raises serious concerns about the prisoner having external access.
- M if the recommendation raises some concerns about the prisoner having external access.
- L if the recommendation raises slight concerns about the prisoner having external access.
B.4.4. Internal risk assessment
Sources
Internal risk classification
Pre-populated: YES
Description
This is the prisoner's internal risk assessment calculated in section A of the Initial Classification process.
The level of risk is either:
- A - low internal risk; or
- B - medium internal risk
C. Assign Security Classification
C.1. Internal and External Risk Scores
C.1.1. Internal and External Risk scores
The scores calculated for Internal and External Risk into the spaces provided, and total the points for each category.
C.2. Determine Preliminary Security Classification
C.2.1. Recommendation
The following table determines the Security Classification.
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If score for Section A is
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0 - 26
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27+
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A
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B
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If score for Section B is
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0 - 23
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24+
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then External Risk category is
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A
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B
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C.3. Override reasons and recommendation
Reasons and supporting documentation
This section is primarily used to indicate if the officer believes the Security Classification is incorrect as a result of additional information not being accounted for in the assessment process.
The officer will summarise main reason for override and state where information can be found, or provide details to support override.
This section also contains any relevant information pertaining to individual questions as required, noted during completion of the assessment.
Recommended classification
The new security classification that the officer believes should apply, based on the information supplied in section C.3. is recorded here.
C.4. Signature of initiating officer
Signature
Contains the initiating officers signature and date.
D. Approval
D.1. Recommending Officer
Recommending Officer
Confirmation that the Recommending Officer has:
- Checked that the information and scoring is correct.
- Checked that the Security Classification proposed is supported by the information provided.
Prior to sending the signed form to the Approving Officer.
D.2. Approving Officer
Approving Officer
Confirmation that the Approving Officer has:
- Checked that the information supplied on the form matches the categories and scoring selected.
- Checked that the scores are added correctly.
- Determined whether the recommended Security Classification is supported by the information provided.
- Checked the appropriate box indicates the Security Classification that is being supported.
- Signed as indicated.
- And entered the approved Security Classification into the boxes at the top right of the front page of the form.
E. Advise prisoner
E.1. Pre-issue check
Advising Officer
This section confirms that the Advising Officer has:
- Checked that the approved classification on the form matches the classification entered into IOMS, and that both are correct.
- Determined if there are any discrepancies, and if so, referred back to Approving Officer (ensuring it has not been issued to the prisoner).
- Confirmed satisfaction that the form is correct, by signing and dating the form.
E.2. Advise prisoner
Advise prisoner
In order to finalise the process, it is confirmed that:
- The prisoner has been provided with a copy of the approved security classification.
- The classification form has entered the date a copy was given to prisoner.
- The prisoner has signed the form to acknowledge receipt.
- If prisoner refused to sign, the Advising Officer has made a record of this in the space provided.
- A copy of the completed signed form has been in the prisoner's penal file.
