| Step |
Action |
| 1 |
Prisoner requests form (B.07.01.F1) “Prisoner Fundraising Request” from unit staff. |
| 2 |
Prisoner is given Section A of the form and completes this section, clearly outlining what the proposed fundraising activity involves. |
| 3 |
Prisoner returns the form to unit staff, who then forward the completed form to the Prison Manager. |
| 4A |
The Prison Manager assesses the prisoner’s request to determine whether the proposed fundraising activity can be facilitated in the prison (e.g. does not affect the safety of any person, or security of the prison, or contribute to the likelihood of re-offending by the prisoner).
If the request is DECLINED go to 4B.
If the request is APPROVED go to 5.
|
| 4B |
Where the Prison Manager determines that the prisoner’s request cannot be facilitated in the prison, the proposed fundraising activity is declined and the Prison Manager:
- Documents the reasons for the request being declined in Section A1, and
- Notifies the prisoner that the proposed fundraising activity has been declined, and the reasons for this decision, and
- Ensures that Sections A and A1 of the form are placed on the prisoner’s file (Category E)
No further action on this request is required.
|
| 5 |
If the fundraising activity can be facilitated in the prison, the request is APPROVED for forwarding to the organisation for their agreement, and the Prison Manager completes the boxes in Section B. |
| 6 |
The Prison Manager either faxes or posts the completed form Section B and blank Section C to the organisation.
The method of transmission of the form to the organisation is indicated in Section A1, and Sections A and A1 are retained by the Prison Manager.
|
| 7 |
When the organisation completes and returns Section B and Section C, the Prison Manager:
- Notes in Section A1 the date the completed Section C was received from the organisation, and
- Notes in Section A1 whether the organisation has agreed or disagreed to the prisoner’s proposed fundraising activity, and
- Notifies the prisoner(s) of the organisation’s decision and whether they can proceed with the fundraising.
|
| 7A |
If the organisation AGREES to the prisoner’s request, the Prison Manager notifies the:
- Regional Manager
- General Manager PS
- Head Office Executive Services Communications Unit
This notification can be either by posting or faxing copies of all sections of the completed B.07.01.F1 form.
|
| 8 |
A copy of the completed form Sections A and A1 are placed on the prisoner’s file (Category E).
The Prison Manager retains Section B and Section C for future reference.
|
| 9 |
Prisoners who are approved to undertake fundraising activities are provided with copies of the “prisoner fundraising letter to potential sponsors” (B.07.01.F2) by unit staff.
|
| 10 |
The prisoner completes the boxes on the form marked with a *, including a clear outline of what type of sponsorship is requested from the potential sponsor.
The prisoner must not include their name on this form.
|
| 11 |
The prisoner returns the completed (B.07.01.F2) form(s) and the Unit Manager completes the “unit manager name box”, ensures that the form does not include the prisoner’s name and hands back to the prisoner for posting. |
