B.11.01.R3 Standard Conditions of Issue and Transfer of Issued Items (National Requirement)

National Requirement

Issue of Property to Prisoners

1. A prisoner may not be issued with any authorised property unless, before the item is issued to the prisoner, he or she acknowledges on Property Liability Acknowledgement Form (B.11.01.F2) that –
   1. The prisoner accepts full responsibility for that property and
   2. The Department of Corrections is not liable for any loss of, or damage to, that property (except in circumstances where the prisoner does not have the ability to maintain supervision/control over their property),and
   3. He or she may not transfer property to another prisoner without the prior approval of a designated staff member and subject to any rules made by the Prison Manager about the nature and frequency of trading authorised items, and
   4. The prisoner will comply with any specified conditions relating to the use of an item of property.
2. A copy of the prisoner’s written acknowledgement (B.11.01.F2) is given to the prisoner with the IOMS Offender Receipt, and a copy of both documents are retained on the prisoner’s file.
3. The subsequent acceptance of further authorised property (e.g. received via a visitor or mail) or the transfer of authorised property from one prisoner to another must be requested  by the prisoner on the Request for Property Form (B.11.01.F3) andrecorded on the property register by the designated staff member who approves the transfer.
4. If a technical or safety check is required as a condition of issue of an item of electrical equipment, that check must be undertaken by a suitably qualified person, at the prisoner’s expense, before the item is issued to the prisoner.
5. An item of electrical equipment may only be issued if the item has the original manufacturer’s identification sticker or tag attached.

Key Roles and Responsibilities

Prison Manager

• Approve the transfer of any property from one prisoner to another.

Property Officer or Delegate

• Issue authorised items of prisoner property only when accompanied by an Offender Receipt.
• Ensure that the prisoner will comply with any specific conditions relating to the use of an item of property.
• Ensure that all items of electrical equipment have the orginal manufacturer's idenification sticker or tag attached.  DO NOT accept any items without this tag.
• Ensure the prisoner has completed form Prisoner Request to Expend Funds (P119) (G.05.03.F1) to pay for technical or safety checks needed for any electrical property prior to it being issued.