B.11.02 Managing Unclaimed Prisoner Property (National Procedure)

Procedure Standard

• Unclaimed prisoner property is systematically handled and records maintained.

Requirements

• R1 Unclaimed Property

Procedure Standards

1. A register of unclaimed property is maintained on the Integrated Offender Management System (IOMS).
2. Unclaimed property is referred to the Receiving Officer.
3. Property remaining unclaimed five days after its receipt is officially deemed unclaimed.
4. A label is attached to the property indicating the date it is deemed as unclaimed. This will require a manual label to be prepared (i.e. they are not produced by IOMS).
5. A full description of the unclaimed property items should be recorded in the Property Register as per the requirements specified in B11.01.R1.
6. The unclaimed property is securely stored apart from other property in designated unclaimed property containers.
7. Enquiries are made as necessary to identify the owner of the property.
8. Unclaimed property is disposed of according to requirement.

Key Roles and Responsibilities

Prison Manager

• Authorise disposal of property.

People finding property

• Refer all unclaimed property to the Receiving Office.

Receiving Office Staff/Property Officer

• Maintain Unclaimed Property Register on IOMS.
• Arrange storage of unclaimed property separate from other property.
• Undertake enquiries as necessary to identify the owner of the property.
• Property remaining unclaimed five days after its receipt is deemed unclaimed.
• Dispose of unclaimed property in accordance with procedures for disposal of exhibits B.12.03.R2.