E.04.01.R1 Local Health and Safety Committee (National Requirement)

Local Health & Safety Committees should be managed within the following criteria:

Assist the Prison Manager

Assist the Prison Manager to develop the Prison's Hazard Management plan by:

1. Identifying potential or actual hazards.
2. Drafting and monitoring hazard management plan.
3. Providing information to prison staff on hazards.

Process

1. Draft and implement a hazard management plan.
2. Meet quarterly or when required.
3. Interactive and informal.
4. Chaired using the most effective arrangement for the group.

Make-up of Health & Safety Committees

1. Committees should involve a representative of all staff at the site.
2. They represent key roles, knowledge and experience in the organisation and hazard management.
3. They represent the cultural and gender background of the organisation.
4. Members are selected and invited to participate on the basis of their:
   • ability to maintain an overview of the organisation
   • willingness to express their point of view in a direct and constructive manner; and
   • ability to provide skills required for the team to function effectively, including representing both staff and management
5. This committee should consist of:
   • A Unit Manager
   • The Health and Safety Officers
   • Elected Health and Safety Representatives
   • Other members as required 

Involvement of other people

Issues are brought to the attention of the local Health & Safety Committee by:

• people approaching members
• written presentations
• direct personal presentation

Results

• The Prison Manager is informed through written and verbal reports.
• Summaries of agreed responses by the Prison Manager are communicated to staff and prisoners through reports, newsletters, operational meetings and informal discussions.