Procedure Standards
- Positive identification of prisoners whilst confined at the Auckland Central Remand Prison is provided for.
- Positive identification of prisoners when conducting emergency musters or evacuation procedures is provided for.
Necessary Forms and Requirements
Procedure
- On reception, each prisoner will be provided with an identification card consisting of a laminated computer image photograph, which includes name and record number.
- The card will be produced and provided to the prisoner before the reception process is completed.
- The prisoner property record is to include details of all cards issued.
- Whenever prisoners are out of the unit and are moving around the prison, they will at all times wear their identification cards on the upper half of their body.
- Prisoner ID cards will be kept in housing control whilst the Prisoner is in the housing unit. Prior to an prisoner leaving his unit, he will ask the housing control officer for his ID card.
- Officers are not to permit prisoners to leave a unit without sighting the prisoner wearing his prisoner identification card.
- Any prisoner found outside his housing unit without his identification card may be subject to a misconduct report.
- When outside of his unit each prisoner will be responsible for the safe keeping of his identification card. Loss or damage, whether deliberate or accidental, will require replacement at the prisoner’s cost.
- Change of appearance, which requires the approval of the delegated Manager, will incur a replacement cost for the issue of a new card at the prisoner's expense.
- Unit officers are to ensure the photographs on identification cards remains current.
Flowchart
Key Roles and Responsibilities
Prison Manager
- Audit the compliance with the wearing of Identification Cards by prisoners on a monthly basis.
Unit Managers / PCOs
- Review the placement of an prisoner who continually refuses to wear his ID card.
- Audit the currency of prisoner Identification Cards on a weekly basis.
Unit Control Staff
- Issue prisoners leaving the unit with their ID card.
- Receive Prisoner Identification Cards from prisoners returning to their unit. Cards will be kept on the Prisoner Identification Card Board in the Housing Control.
- Check and account for Prisoner cards prior to any handover of the Unit Control Room to another staff member.
Corrections Officer (Medical)
- Take the Identification Tag from the prisoner prior to that prisoner being placed into the holding cell. The Officer will then place the Identification Tag onto the Medical Identification Card Board.
- When an prisoner is required to receive medication in the Medical Unit, the Registered Nurse will uplift the Prisoner’s Identification Tag from the Medical Identification Card Board, and along with one other responsible person (Corrections Officer / Nurse) will ID the prisoner, using the Prisoner Identification Tag, Photograph ID in the Controlled Drug Register and by asking the Prisoner his Name and Date of Birth prior to the Medication being given.
- After the prisoner has been given his medication, place the prisoner back into the holding cell and return his Identification Tag to the prisoner Identification Card Board.
- When the prisoner is ready to move back to his unit, give the prisoner his Identification Tag and hand over the prisoner to the Escorting Officer.
Corrections Officer Visits / Programmes (CSU)
- On arriving at Visits / Programmes, take the Identification Tag from the prisoner/s. Place the Identification Tag onto the Visits / Programmes Identification Card Board.
- When the prisoner/s are ready to move back their Units, return the Identification Tag to the prisoner/s and hand the prisoner/s over to the Escorting Officer for the move back to the Unit.
Corrections Officers
- Ensure that prisoners wear their identification cards whenever they are moving around the prison.
- Where an prisoner refuses to wear his identification card he may be put on report charged with a disciplinary misconduct.
- Accommodation unit staff will ensure the ID cards of all prisoners contained in their unit are current, and have the correct background and the prisoner is identifiable by his photograph.
- Where an prisoner continually refuses to wear his ID card, his placement in that unit will be reviewed by the Unit Manager / PCO.
Receiving Officer
- Issue all new arrivals with Identification card.
- On the written approval of the Unit Manager / PCO, issue new ID cards to prisoners who have lost or destroyed their original card.
- Archive the prisoner ID cards of all prisoners leaving the institution for at least 6 months.
Trust Clerk
- On receipt of a completed Reissue of Prisoner Identification Card form deduct the appropriate amount of money from the prisoners account.
Sources of further information
