B.02.01 Developing and Monitoring a Hygiene and Sanitation Plan

Procedure Standard

• The Prison Sanitation and Hygiene Plan is developed, authorised, implemented and monitored through a consultative and systematic process.

Necessary Forms and Requirements

Forms

• F1: Checklists for Sanitation monitoring
• F2: Sanitation and Hygiene Report to Regional Manager

Requirements

• R1: Handling and Storing Cleaning Agents.

Procedure

1. The Regional Manager invites nominations for involvement from Staff or interested parties to write or review the Sanitation and Hygiene Plan and then Staff are designated to write or review the plan.
2. The Sanitation and Hygiene Plan requirements are identified through discussion with local authorities and reference to legislative and regulatory requirements.
3. The Sanitation and Hygiene Plan is prepared.
4. The draft plan is circulated for comment to all interested parties.
5. Senior Management team finalise the plan or request revision of the plan.
6. Once the plan is agreed to by the senior Management Team, the Regional Manager gives written confirmation of approval. (ICR)
7. Monthly sanitation and Hygiene Inspections are undertaken by suitably trained personnel and are documented. (ICR)
8. Six monthly Sanitation and Hygiene Reviews are undertaken by relevant external agencies and are documented. (ICR)
9. All six monthly Sanitation and Hygiene Reviews undertaken by external agencies are to be forwarded to the Mechanical Engineer for collation to enable monitoring by the Inspectorate. (ICR)

Key Roles and Responsibilities

Regional Manager

1. Invite nominations from Staff and interested parties for the writing or review of the Sanitation and Hygiene Plan.
2. Select from nominated Staff to write or review the sanitation and Hygiene Plan.
3. Finalise the plan with the Senior management team, and then approves it, when appropriate.
4. Ensure strategies are in place to provide all parties with knowledge of relevant procedures.

Senior Management Team

5. Discuss and make specific recommendations on alterations to the draft Sanitation and Hygiene Plan.

Staff Designated to Write Sanitation and Hygiene Plan

6. Become familiar with the Sanitation and Hygiene Plan requirements.
7. Draft Sanitation and Hygiene Plan.
8. Consult with interested parties and if necessary, revise the draft plan in light of their comments.
9. Forward draft plan to Senior Management team, and make revisions to the plan upon request of the Senior Management Team.

Mechanical Engineer

10. Collate reviews undertaken by external agencies for monitoring by Inspectorate.

Inspectorate

11. Monitor external reviews. Ensure problems raised and addressed.