Receiving Office Staff undertaking Prisoner Admission must complete Reception Checklist (C.01.01.F1) as part of the admission process.
Procedure
- Compare documentation with IOMS entry in the Receiving Sentence Screen to confirm all warrants have been received, and that the entries match the warrants.
- Checks should include drawing the New and Modified OWNSentences Report and OWN/Sentence Interface Error Report twice daily.
- Where there is any disparity the nominated representative contacts his/her the sentencing court counterpart immediately by telephone and follows up by fax.
- Once the correct information is verified, the receiving officer is to update IOMS to ensure the system holds the correct data. Any adjustments made to IOMS should be followed up by a comment iIn the sentence note screen.
- Should warrants need to be returned to Courts for correction or if additional warrants are outstanding, Receiving Officers are to maintain a record of this and ensure there is a follow-up process in place so that an accurate list of outstanding warrants is maintained.
- Where practicable any prisoner whose warrant/IOMS details are not confirmed should not be transferred to any other prison.
- Where there is a need for a manual override (e.g. appeals/recalls) refer to National Office Operations Team.
- Complete Checklist for New Arrivals (Local Form C.01.ACRP.F1)
