Procedure Standard
All prisoner movements that are not scheduled on the unit disposition sheet are controlled through a system of permission slips.
Associated Forms or Requirements
Forms
- A.01.NRCF.02.F1 Permission slip
Requirements
Nil
Procedure
- A permission slip is issued for every unscheduled prisoner movement:
- Details of every permission slip issued must be recorded in the unit log
- Only custodial staff may issue and sign a permission slip.
- Unscheduled movements may:
- Be requested by custodial or non-custodial staff
- Be a scheduled movement that is delayed through no fault of the prisoner e.g. urgent unit manager request to see prisoner that delays his departure for a scheduled activity
- Result from a non-life-threatening situation such as injury or accident that requires immediate attention
- A permission slip may be used for no more than two consecutive unscheduled movements
- A permission slip must be carried by the prisoner throughout an unscheduled movement. Permission slips are to be carried in a manner determined by issuing officer.
- All permission slips must be surrendered to custodial staff when:
- the prisoner returns to his accommodation unit; or
- the permission slip has been used twice.
- At the end of each day all permission slips must be reconciled to the unit log.
- Permission slips must be destroyed once reconciled.
Key Roles and Responsibilities
Custodial staff
- Determine need for unscheduled movement
- Confirm movement details with destination
- Inform accommodation unit by radio or phone
- Complete permission slip (A.01.NRCF.02.F1)
- Arrange escort or supervision if necessary
- Issue and receive permission slips and ID cards
Accommodation unit staff
- Record unscheduled prisoner movements in unit log book
Additional Source Information
Nil
PROCESS SUMMARY
PROCESS STEPS
|
Step
|
Responsible
|
Actions
|
|
Inform prisoner of request
|
Custodial Staff
|
- Inform prisoner of who wants to meet with him and why
- Ask prisoner for consent if request comes from:
- Police
- Lawyer
- Other external visitor e.g. Kaitiaki
- Prisoner consent is not required if request comes from:
- If prisoner refuses consent:
- Encourage prisoner to co-operate and take responsibility
- If prisoner still refuses, inform person issuing request
- Record action in notebook
- If prisoner gives consent:
- Arrange escort to and supervision in visit area if required
|
|
Contact destination and confirm approval for movement
|
Custodial staff
|
- Contact destination and describe reason for requested movement
- Confirm when requested destination is able to see prisoner
- Provide details of prisoner to requested destination
- If confirmation is denied:
- Inform prisoner
- Arrange alternative if required
|
|
Fill out permission slip
|
Custodial staff
|
- If confirmation is received:
- Fill out permission slip A.01.NRCF.02.F1 by adding name of prisoner, date, time of departure, destination, expected time of arrival, sign it and add your tag number
|
|
Issue identification card and permission slip
|
Custodial staff
|
- Issue identification card and completed permission slip to prisoner
|
|
Inform accommodation unit
|
Custodial staff
|
- Inform unit of movement details when prisoner has departed
|
|
Unit staff
|
- Check with Master Control to see if the unscheduled movement can be completed without conflicting with other movements (i.e. youth, remand)
- If not, delay the movement until you have clearance from master control
- Record movement
|
Receiving unscheduled prisoners
|
Step
|
Responsible
|
Actions |
|
Confirm prisoner identity and permission for movement
|
Custodial staff
|
- Check that name on ID card and name on permission slip match
- Confirm that ID card matches prisoner
- Confirm time, date and destination on permission slip
|
|
Retrieve identification card and permission slip from prisoner
|
Custodial staff
|
- Retrieve prisoner identification card and permission slip.
- If prisoner is at accommodation unit:
- Destroy permission slip
- Record details in unit log
- If prisoner is not at accommodation unit:
- Retain slip until prisoner is due to leave
- Cross out previous details on permission slip and enter new destination
- Sign permission slip
- Return permission slip and identification card to prisoner
- Inform unit of prisoner’s departure time and new destination
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