M.04.03 Inter-prison transfers
The purpose of the section is to manage prisoners’ transfers between prisons safely, humanely and securely moved, escorted or transferred while minimising risk to prisoners, staff and the general public.
M.04.03.01 Inter-prison transferring criteria
- The Offender TRI (Transferability Rating Index) located on a CARS report is used for identifying a prisoner’s potential for transfer, which includes consideration of the prisoner’s personal circumstances, current custodial status, security classification status, and offender plan, as well as accessibility to rehabilitative opportunities and accessibility for visits from family and support persons. To view a full list of reasons for transferring a prisoners refer to M.04.03.Res.01 Reasons for inter-prison transfers.
- Convicted prisoners are considered for inter-prison transfers before accused / remand prisoners.
- A prisoner sentenced to imprisonment or preventive detention is to be placed in or transferred to a prison with accommodation suitable to his or her security classification and whenever possible in his / her home region, unless they are attending a rehabilitative programme available only at certain prisons.
M.04.03.02 Transferring prisoner
- The transfer of a prisoner is agreed to between the relevant prisons before the approval to transfer is given, or Corrections Services National Office requires that the transfer takes place.
- Authority to transfer a prisoner is exercised at the appropriate delegated level and a record of transfer (IOMS) must be fully completed.
- The Manager Operations Support must be advised of transfers which may be contentious.
- The transferring prison must ensure the sentence release date (SRD) is endorsed on the prisoner’s file.
- The prisoner’s file, sealed health file and phone contact files are prepared, and the transit conditions form is entered on IOMS.
- The prisoner, his / her files and property, are transferred in a safe and secure manner and are delivered to the receiving prison’s receiving officer in accordance with the transit conditions form.
- Where VNR prisoners are transferred, the prison victim notification co-ordinator of the sending prison must inform the prison victim notification co-ordinator of the receiving prison by telephone or email of the VNR status and victim contact details, and forward the hardcopy file as soon as possible afterwards marked "confidential".
- The original “Transit Instructions Form” is placed on the prisoner’s file during the transfer; a duplicate copy is retained at the dispatching prison and a copy given to the escorting officer and a copy is sent by fax to the receiving prison.
- Prisoner medication required for the duration of the transfer between prisons is delivered, in a sealed container, labelled and in individual doses, by the health unit staff.
- Escort staff advise transferring prison when transfer has been completed.
M.04.03.03 Transferring prisoner restrictions
- A prisoner who is identified as needing medical or psychiatric care may only be transferred if the transfer should not detrimentally affect such care.
- A prisoner who is identified as being at-risk may only be transferred if the transfer will assist in reducing the risk to that prisoner; or should have no effect on the level of risk to that prisoner.
M.04.03.04 Exception for transfer within 4 months of scheduled parole board date
- In circumstance which required a prisoner to be transferred to another region with 4 months of the board hearing, such as for health appointments and Court appearances for example, the sending regional movement co-ordinator (RMC) will need to notify the board liaison officer (BLO) and the Principal Case Manager of the reason for the transfer and if possible, the length of time that the prisoner will remain in the region.
- The board liaison officer of the receiving prison will check the availability of the scheduled board hearing to confirm whether the New Zealand Parole Board can accommodate this request if the prisoner is to remain in the region. The respective Principal Case Manager will need to make a decision on which team will write the report considering the length of time remaining before the hearing date and staffing resources.
- The board liaison officer in the region where the board hearing will be taking place will notify the New Zealand Parole Board to ensure that the prisoner can be scheduled to that hearing. It is expected that this process should take no longer than 2 working days.
- The board liaison officer in the region where the board hearing will be taking place will liaise with the New Zealand Parole Board as soon as practical to ascertain if a new hearing can be scheduled if the prisoner is to be transferred.