F.14 Prisoner fundraising

Print

Prisoner fundraising criteria

All prisoners are eligible to apply to the prisoner director to raise funds for organisations.

F.14.01 Application for fundraising

  1. The prisoner must make a written request using the prisoner complaint process for an interview with the unit PCO.
  2. Prisoner’s File Notes is updated to show that a request has been received for a fundraising.
  3. At the prisoner complaints meeting the prisoner completes section A of F.14.Form.01 Prisoner fundraising request. The unit may assist the prisoner with completing section A if requested.
  4. The unit PCO will forward the form to the prison director to consider.

F.14.02 Considerations for fundraising

  1. The prison director when considering an application by a prisoner to fundraise must consider whether the proposed fundraising activity can be facilitated in the prison, and the impact on:
    1. the safety of any person
    2. the security of the prison
    3. the likelihood of re-offending by the prisoner.

F.14.03 Prison director declines application

  1. The prison director endorses section A1 of F.14.Form.01 Prisoner fundraising request that they have declined the application.
  2. The prison director must inform the prisoner in person that their application has been declined.
  3. Prisoner Files Notes is updated that the application was declined, and Section A and A1 of the form are placed on the prisoner’s file (Category E).

F.14.04 Prison director approves application

  1. The prison director endorses section A1 of F.14.Form.01 Prisoner fundraising request that they have approved the application.
  2. The prison director must inform the prisoner in person their application has been approved and that the contact will be made with the nominated organisation to ascertain if they will consent to the proposed fundraising.
  3. The prison director must complete section B of form and forward the completed section with a blank Section C of the form (Charity / organisation response) to the nominated organisation.
  4. The prison director must record on Section A1 of the form how the application was forwarded (post or fax).
  5. Upon receipt of the completed response for the nominated organisation, the prison director must complete section A1 of the form with the decision of the nominated organisation.
  6. The prison director must inform the prisoner in person of the organisation's response.
  7. If the nominated organisation disagrees with the prisoner(s) fundraising proposal, the Prisoner Files Notes is updated that the application was declined, and section A and A1 of the form are placed on the prisoner’s file (Category E).
  8. If the nominated organisation agrees to the fundraising, the prison director must send (post or fax) a copy of the completed forms to the regional commissioner, National Commissioner, and Head Office Corporate Affairs.
  9. The Prisoner Files Notes is updated that the application was declined, and completed section A and A1 of the form are placed on the prisoner’s file (Category E).
  10. The prison director retains sections B and C of the form for future references. Sections B and C of the form are not to be placed on the prisoners files under any circumstances.
  11. Prisoners who are approved to undertake fundraising activities are provided with copies of the prisoner fundraising letter to potential sponsors F.13.Form.02 Prisoner fundraising letter to potential sponsor by unit staff.
  12. The prisoner completes the boxes on the form marked with a *, including a clear outline of what type of sponsorship is requested from the potential sponsor.
  13. The prisoner must not include their name on this form.
  14. The prisoner returns the completed F.13.Form.02 Prisoner fundraising letter to potential sponsor and the unit PCO completes the “unit PCO name box”, ensures that the form does not include the prisoner’s name and hands back to the prisoner for posting.